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Today, the rise of remote work has prompted companies to review their organization and management of remote work to maintain productivity and adapt to the demands of their employees. In this new situation, the manager must ensure communication and trust within teams. But how to stay productive and efficient working remotely from home? The Wobee team gives you all its best practices for managing and organizing your teams!
To be as efficient as possible, equip yourself and your teams with the tools necessary for remote work! A collaborative tool like Wobee allows, even remotely, to facilitate communication and to surface all the ideas and requests of your employees and above all to take them into account. Our platform is designed to help you centralize all these requests and gives you the resources, including documents and data, necessary to process them with pre-selected and categorized suppliers. It is also crucial to ensure data security by using secure connections such as VPNs, to ensure that business information remains protected during remote work.
For trust to prevail within your team, transparency is needed! It is therefore important to establish rules together and set limits on both sides within your management framework. Proposing a way to guide this work mode helps avoid conflicts or misunderstandings and above all improves efficiency. Let your employees be autonomous, they should not feel monitored all the time. Also respect their right to disconnect. Give them all the tools so work happens in a climate of trust and kindness. With pre-established rules and clear objectives, your employees will know what they have to do and won't need to report constantly. They will feel more responsible and therefore more motivated! It is also essential to write a remote work policy, specifying the rights and responsibilities of remote workers, ensuring a well-established legal and operational structure within your company.
Encourage your teams to create a comfortable workspace where they can leave their computer and work tools. The arrangement of this workspace is important and it is recommended to separate it from your "relaxation" space. This allows you to compartmentalize moments and get into the right mindset, promoting better organization and work management. Also make sure they have a comfortable chair and optimal conditions if they need to work from their home regularly. Try to give them advice on setting up this workspace or offer alternative solutions like meeting in small groups at a café or a coworking space if office capacity is limited. In a remote work environment, it is crucial to minimize distractions, for example by limiting exposure to non-work screens and creating a quiet environment conducive to concentration.
It's no secret, working all day in front of your computer increases sedentary behavior and can affect work well-being. At the office, you take breaks with others, you move around to go to meetings, promoting communication and physical activity. By staying alone at home, you move less, which can impact your safety and interpersonal skills. Push your employees to exercise. Why not organize a fitness activity remotely via Zoom with a real sports coach? This can help improve well-being and strengthen relationships within teams.
Schedule work meetings in advance and on a regular basis for better project management and to achieve your objectives. Everyone should have the same level of information to feel involved. Think about strengthening communication by keeping everyone in the loop and using professional messaging tools like Slack or Teams to stay reachable and be able to work as a team despite distance and individual constraints. Managers can thus better coordinate teams and ensure efficient organization even in hybrid mode.
What is often criticized about remote work is the loss of social connection and team cohesion. It is important that your employees maintain this team cohesion to ensure good communication and strengthen management within teams. Some companies organize, for example, remote team-buildings to promote company life and maintain trust between members. Ask your employees what they need and have them participate in the company's life. They will feel more involved and understanding while working in a remote work environment.
Being a good listener in management is not just about leaving your office door open. Encourage your employees to come to you if they encounter difficulties and be available even remotely, by phone or message. Good communication also includes observation. Even in video conference, you can see in your employees' facial expressions whether they look well or conversely seem worried. Open the dialogue and try to be flexible. It's not about favoritism but taking into account each person's situation and constraints to be able to adapt. If one of your employees needs to watch their children because school closes, allow them to work on adjusted schedules, ensuring their right to autonomy. So be understanding and flexible and ensure that your teams are not overloaded through proper task management.
Be creative to include all your employees by organizing moments of sharing, even for those who are remote. For example, set up themed days where your employees, even from their homes, must dress up and follow the day's theme, thus strengthening the bond between team members. You can also organize virtual breakfasts to promote better communication and share your objectives and weekly projects with good humor! This is the best way to maintain team cohesion and promote collaboration. With Wobee, you can even go further and offer them new activities, such as suggesting ideas for a collaborative playlist to "work with music" or organizing a birthday pool to celebrate virtually on the Big Day, offering innovative solutions to maintain your employees' engagement and motivation.
Le télétravail peut être classé en trois grandes catégories, selon la fréquence et l'organisation du travail à distance :
Exemple : Une développeuse travaillant exclusivement depuis chez elle pour une entreprise basée dans une autre région.
Exemple : Un cadre qui télétravaille 2 jours par semaine et travaille au bureau les 3 autres jours.
Exemple : Un salarié autorisé à télétravailler une journée parce que son enfant est malade.
Ces types de télétravail répondent à différents besoins et nécessitent des ajustements dans les politiques RH pour garantir une productivité et un équilibre pour les collaborateurs.
Organiser son travail en télétravail de manière efficace nécessite une combinaison de bonnes pratiques, de discipline et d'outils adaptés. Voici une liste de conseils pour maximiser votre productivité et maintenir un équilibre entre vie professionnelle et personnelle :
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