The perfect pre-boarding with Wobee

As one of the key steps of the onboarding phase, pre-boarding is aimed at new recruits joining a company. But while this HR process primarily benefits new arrivals, it also involves everyone who will interact with them during their time at the company:

• The manager: As the key point of contact for the new employee, it's important that they fully participate in the integration before day one to get to know them, start giving them keys to being quickly operational, and provide information about how the team works, management style, etc. Beyond interviews, the line manager should make themselves available, check in regularly, and even organize an informal meeting!
• The buddy/mentor: An essential pillar of the integration journey, they serve as a point of reference and guide to ensure the new hire integrates well. They answer all questions about company values, how the company works, etc. A small message sent by the buddy to the new arrival before their start date can make a great impression!
• Team members: This is about connecting the new recruits with the colleagues they'll be working with. The goal is to reassure the new hire by giving them the opportunity to get to know their future team, find their place quickly, and establish fruitful and effective collaboration from the start. HR can be an ideal relay to facilitate introductions by inviting both parties to connect via the internal communication tool, or even better, by organizing an event during the pre-boarding phase.
• People from other departments: Even if they're not the new hire's main contacts, it's essential not to forget to loop in people in charge of the technical side of onboarding. They can then provide all necessary equipment on day one. To introduce them to the new hire, you can film short welcome videos to show their face, their role, and how to reach them if needed.

The involvement of all these stakeholders is fundamental to onboarding success as it reassures the employee and makes them feel both supported and expected.

Pre-boarding addresses several major challenges for a company:

• Secure your hires: Between the time a job offer is accepted and the first day at the company, a recruit may receive several other offers that could change their mind! Pre-boarding helps anticipate the risk of talent dropping out before they even arrive and avoids first-day no-shows.
• Boost your employer brand: Systematically scrutinized by candidates before joining a company, the employer brand has become a criterion that can't be neglected to attract the best talent! Pre-boarding improves the candidate experience and shows that as an employer, you take care of your employees even before they start working for you.
• Build connections from signing: It can take several weeks before a candidate joins a company. Pre-boarding allows companies to stay in touch with the future employee and start building relationships to develop their sense of belonging and begin retaining them.
• Reassure the candidate in their choice: For a candidate, it's always tempting to keep an ear to the market even though they've just accepted your offer. Pre-boarding serves to prove to the new hire that your company meets their criteria and that they made the right choice.
• Efficiently manage onboarding admin: Starting a new role always requires documents to read, sign, correct, and back-and-forth between the recruit and HR. Pre-boarding allows you to manage everything smoothly, ensuring nothing is forgotten and the new hire isn't overwhelmed with mountains of paperwork.
• Reassure the new hire: New company, new manager, new colleagues, new workspace, new environment... The first days can be stressful! Pre-boarding helps ease employees who dread the first day by providing resources to better prepare for their role and giving them the tools needed to start working more quickly.

Pre-boarding is a crucial step in the employee experience when joining a new company. It's during this phase that they form their first impression and decide whether to continue the journey with you! So it's essential to do everything right, starting with equipping yourself with a dedicated HR tool for managing key moments. Wobee acts as an HR assistant that helps you set up a foolproof pre-boarding process by:

• Maintaining the connection: With automatic personalized and scheduled emails, no more panicking because a month has passed since you last checked in on your recruit!
• Planning tasks to complete: With customizable notifications, rest easy knowing nothing will be forgotten and let reminders guide you on what actions to take and when.
• Simplifying admin: With document storage and download spaces available directly on the platform, make exchanges smoother between your HR team and your new arrival.
• Tracking progress: With real-time visibility into what's been done and what remains on the current journey, ensure maximum transparency for your new recruit about their arrival.
• Reassuring the new employee: With its intranet feature that gives access to online resources and practical company information, reduce the apprehension your new employee may have and make their role transition smooth and pleasant.